Choosing textbooks for your subject?
Find out how you can ensure that your students can access their prescribed and recommended textbooks when they need to, by working through the following checklist.
The latest edition of the textbook is usually the most widely available.
Check online retailers to see if your text is in stock to avoid access issues for your students.
If it’s unavailable, you'll need to consider an alternative text. Contact your Faculty Team for assistance.
Our eBook collection provides free access to textbooks for your students. If the eBook is not already held in the library, you can use the Recommend new materials form to request that the Library buy the textbook in eBook format (if available).
Contact your Faculty Team to confirm the eBook license provides adequate access for your cohort.
A Leganto reading list is the ideal place to include textbooks available as ebooks from the Library’s collection. Students can directly access their textbook readings by topic, module or week.
Confirm your prescribed and recommended textbooks on the Textbook List at least 8 weeks prior to the start of session. The Library uses this page to order and need significant lead times to ensure resources are available for the start of session.
If the textbook is only available in print, request the item be added to selected campus Reserve using the 'Physical Reserve Required' tag in your subject's Leganto reading list. Books held in physical Reserve are readily available for student digitisation requests and 2 hour loans.
Edit details in the list or in the subject site so they align. You can also add notes on the textbook list so students can purchase/access their textbooks, such as links to the publisher’s website.
If you are not sure what purchase/access information needs to be listed on the Textbook List, the Library Acquisitions Team will be able to assist you further.
Confirm the right textbook details are listed on the Textbook List and advise students of the best way to purchase or access their textbooks (such as purchase from the publisher). This information will be accessible to students via the Student Portal as soon as it is confirmed.
Check the information on the Textbook List matches with the Subject Outline on Interact. Subject coordinators are responsible for keeping this information up to date and consistent.
Check with the publisher that there are appropriate stocks for student purchase. If it is in stock, advise students of the best way to purchase/access their textbook. We recommend adding these details to both the Textbook List and the Subject Outline.
Ask if the Library Acquisitions Team can provide eBook access to the textbook.
If the textbook is out of print, liaise with the Library eReserve team as a matter of priority to organise alternate student access to textbook content. Out of print content will generally only be made available for the current cohort.
If the textbook will not be coming back into print, it is time to review the textbook. Discuss with your Head of School if additional time is needed and contact your Library Faculty Team for assistance in identifying a new title.
The Library may still have eBook access to this edition or older editions. Check in Primo to see what is available and discuss with your Library Faculty Team if the access options will be adequate for the cohort.
If students are not able to readily purchase/access the textbook, contact the Library eReserve team to discuss alternative access options. You may need to rewrite/reorder assessments and readings for future sessions to mitigate ongoing textbook access issues.
Give students information on How to request items and digitisations.
Portions of a print book may be digitised for students to access online using the 'Digitisation required' tag in your subject's Leganto list. Copyright limits may apply: one chapter or 10% of the total pagination.
Print only resources may be added to on campus Reserve for 2 hour loans using the 'Physical reserve required' tag in your subject's Leganto list. Please provide details, e.g. Chapter 2 required for week 2 online quiz.
Library items in high demand may take some time to be returned to the library if out on loan. We recommend that one copy of the text be placed in Reserve prior to the session starting. Once items are placed in Reserve, digitisation requests can be processed within two working days.
Generally, Copyright limits the amount of an item that can be digitised to one chapter or 10% of the pages in the book, whichever is greater.
Your advice to students will depend on whether there is an open book exam or other circumstances that will require a personal copy of the text to be purchased.
To ensure that students can access the eBook version of their prescribed text, suggest that they follow the steps in our eBook etiquette video.
Give students further information about using eBooks. The eBooks library guide includes information on using specific eBook collections.
If you are thinking of using a custom textbook (a compilation of chapters from various titles within a publisher’s stable to create a new unique book), please first contact your Library Faculty Team to investigate if alternative access can be provided by the Library.
You may need extra time allocated for a subject rewrite, discuss with your Head of School.
Contact your Library Faculty Team for assistance in locating suitable learning resources and to determine possible Library access options.
A Leganto reading list is an ideal place to have the prescribed textbook listed. Leganto can link directly to the book, chapter or extract.
eBook chapters can be listed individually and by topic or week. Scanned chapters from print only books can also be included.
To get more information about Leganto, read our Leganto Guide.
Recommend new material for the Library to buy.
Staff can set up a number of alerts to help you keep up to date with the resources available in the library.
Register for our online professional development in learning and teaching.